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A team of temporary employees left your organization after completing a shared project. Per company policy, you need to disable their Google Workspace accounts while preserving all project data and related communications in Google Vault for a minimum of two years. You want to comply with this policy while minimizing cost. What should you do?
A. Transfer the former employees' files and data to active user accounts. Delete the former employees' Workspace accounts.
B. Purchase and assign Archived User licenses to the former employees.
C. Move the former employees to their own organizational unit(OU) and disable access to Google services for that OU.
D. Purchase additional user licenses and suspend the former employees' accounts.
Answer: B
Explanation:
Google Workspace offers Archived User licenses, which allow you to retain access to the data and communications of former employees without paying for a full user license. This option ensures compliance with the policy of retaining project data and communications in Google Vault while minimizing costs by avoiding unnecessary full user licenses.
NEW QUESTION # 12
An employee has been leaking confidential salary information to an external party. You must use Vault to preserve the messages for an investigation. What should you do?
A. Use the search and export features to find all the messages sent externally
B. Use the security investigation tool to find the messages Create a hold to preserve the messages
C. Create a custom retention policy Use the audit feature to view captured email logs
D. Create a matter and add a hold on the employee's email
Answer: D
Explanation:
* Access Google Vault: Go to Google Vault from the Google Admin console.
* Create a Matter: Click on "Matters" and create a new matter to hold the case details and any relevant information.
* Add a Hold: Within the matter, create a hold specifically on the employee's email account. This ensures that all emails sent and received by the employee are preserved.
* Configure the Hold: Specify the criteria for the hold, such as the employee's email address, and set the scope to include all messages.
* Save the Hold: Once configured, save the hold. This will preserve all relevant messages for the investigation.
References:
* Google Vault Help: Create and manage matters
* Google Vault Help: Place data on hold
NEW QUESTION # 13
Your organization is on Google Workspace Enterprise and allows for external sharing of Google Drive files to facilitate collaboration with other Google Workspace customers. Recently you have had several incidents of files and folders being broadly shared with external users and groups. Your chief security officer needs data on the scope of external sharing and ongoing alerting so that external access does not have to be disabled.
What two actions should you take to support the chief security officer's request? (Choose two.)
A. Automatically block external sharing using DLP rules.
B. Create a custom Dashboard for external sharing in the Security Investigation Tool.
C. Review who has viewed files using the Google Drive Activity Dashboard.
D. Create an alert from Drive Audit reports to notify of external file sharing.
E. Review total external sharing in the Aggregate Reports section.
Answer: B,D
NEW QUESTION # 14
Your company moved to Google Workspace last month and wants to install Hangouts Meet Hardware in all of their conference rooms. This will allow employees to walk into a room and use the in-room hardware to easily join their scheduled meeting. A distributed training session is coming up, and the facilitator wants to make remote room joining even easier. Participants in remote rooms should walk into their room and begin receiving the training without having to take any actions to join the session.
How should you accomplish this?
A. By adding the rooms to the Calendar invite, they will all auto-join at the scheduled time.
B. Select Add Live Stream to the Calendar invite; all rooms added to the event will auto-join at the scheduled time.
C. In the Admin Console, select the devices in Meeting Room Hardware, select Call, and Enter the meeting code.
D. Room participants will need to start the meeting from the remote in the room.
Answer: B
Explanation:
* Google Calendar Live Stream:
* When you create a Calendar event, you have the option to add a live stream. This feature allows participants to watch the event without having to actively join the meeting.
* By adding the live stream to the Calendar invite and including the conference rooms, the rooms will automatically start the live stream at the scheduled time.
* Adding Live Stream:
* In the Google Calendar event, select the option to "Add live stream".
* Add the conference rooms to the event as participants. These rooms will automatically connect to the live stream when the event starts.
* Advantages:
* This method ensures that participants in remote rooms can receive the training session without any manual intervention.
* It simplifies the process for users, providing a seamless experience.
References:
* Google Workspace Admin Help: Add live streaming to an event
* Google Meet hardware overview
NEW QUESTION # 15
What steps does an administrator need to take to enforce TLS with a particular domain?
A. Configure an alternate secure route with the receiving domain.
B. Set up DKIM authentication with the receiving domain.
C. Enable email safety features with the receiving domain.
D. Set up secure transport compliance with the receiving domain.
Answer: D
Explanation:
Secure Transport Compliance:
TLS (Transport Layer Security) ensures that emails are encrypted during transit between sending and receiving email servers.
Setting up secure transport compliance ensures that emails sent to or received from a particular domain use TLS.
Steps to Enforce TLS:
Navigate to the Google Admin console.
Go to Apps > Google Workspace > Gmail > Advanced settings.
In the "Compliance" section, select "Secure transport (TLS) compliance".
Click "Add setting" and configure the following:
Select the appropriate organizational unit.
Specify the receiving domain(s) for which TLS should be enforced.
Choose to enforce TLS for incoming, outgoing, or both types of messages.
Save the changes and apply them.
Reference
Google Workspace Admin Help: Set Up TLS Compliance
NEW QUESTION # 16
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