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[General] Latest APS Test Cram | Official APS Study Guide

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【General】 Latest APS Test Cram | Official APS Study Guide

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IOFM Accredited Payables Specialist (APS) Certification Exam Sample Questions (Q67-Q72):NEW QUESTION # 67
In the U.S., what type of information is HIPAA designed to protect?
  • A. External auditor findings
  • B. Corporate whistleblower identities
  • C. Private medical records
  • D. Electronic banking information
Answer: C
Explanation:
TheTax and Regulatory Compliancetopic in the IOFM APS Certification Program covers key U.S.
regulations, including the Health Insurance Portability and Accountability Act (HIPAA).Enacted in 1996, HIPAA is designed to protect the privacy and security ofprivate medical records, ensuring that protected health information (PHI) is safeguarded by healthcare providers, insurers, and related entities, including AP departments handling medical-related payments.
* Option A (Corporate whistleblower identities): Incorrect. Whistleblower protections are covered under laws like the Sarbanes-Oxley Act, not HIPAA.
* Option B (External auditor findings): Incorrect. Auditor findings are related to financial or operational audits, not protected by HIPAA.
* Option C (Private medical records): Correct. HIPAA establishes standards to protect PHI, such as patient health records, from unauthorized disclosure.
* Option D (Electronic banking information): Incorrect. Banking information is protected under laws like the Gramm-Leach-Bliley Act, not HIPAA.
Reference to IOFM APS Documents: The APS e-textbook underTax and Regulatory Compliancestates,
"HIPAA protects private medical records, ensuring the confidentiality of protected health information (PHI) in transactions involving healthcare providers." The training video mentions HIPAA in the context of AP compliance, noting that AP staff handling medical vendor payments must ensure PHI is secure.

NEW QUESTION # 68
What is a limitation typically associated with a blanket purchase order?
  • A. It should not extend past a specified timeframe
  • B. It is only issued for purchasing services, not for goods
  • C. It should only be created for a specific delivery date
  • D. It must be settled with a same-day wire transfer
Answer: A
Explanation:
A blanket purchase order (PO) is a long-term agreement with a supplier to purchase goods or services over a specified period, often used for recurring or high-volume purchases. A key limitation is that itshould not extend past a specified timeframe, as blanket POs are typically set for a defined duration (e.g., one year) to manage pricing, terms, and supplier commitments. Extending beyond this timeframe without renegotiation can lead to pricing discrepancies or supply chain issues.
The web source from NetSuite explains: "A blanket purchase order covers multiple deliveries over a set period, but it is limited by a specified timeframe to ensure pricing and terms remain valid." This directly supports Option B. The other options are incorrect:
* Option A: Blanket POs can be used for both goods and services, not just services.
* Option C: Payment terms for blanket POs vary and are not restricted to same-day wire transfers.
* Option D: Blanket POs are designed for multiple deliveries over time, not a specific delivery date.
The IOFM APS Certification Program covers "Invoices," including the use of purchase orders in invoice processing. The curriculum's focus on "peer-tested best practices" supports the understanding of blanket POs and their time-bound nature.
References:
IOFM Accounts Payable Specialist (APS) Certification Program, covering Invoices NetSuite: "A blanket purchase order covers multiple deliveries over a set period, but it is limited by a specified timeframe"

NEW QUESTION # 69
According to the IRS definition of an accountable plan, how much time is given an employee to adequately account for business expenses after they are incurred?
  • A. 60 days
  • B. 90 days
  • C. 30 days
  • D. 120 days
Answer: A
Explanation:
An accountable plan, as defined by the Internal Revenue Service (IRS), is a reimbursement or allowance arrangement that meets specific requirements to ensure business expenses are properly documented and not treated as taxable income. One key requirement is that employees must adequately account for their expenses within a reasonable period. According to IRS guidelines, employees must submit expense reports or other documentation within 60 days after the expenses are incurred to meet the "reasonable period" standard.
The web source from the IRS states: "Under an accountable plan, employees must adequately account to the employer for their expenses within a reasonable period of time. The IRS considers 60 days after the expense was paid or incurred to be a reasonable period for accounting." This directly supports Option B (60 days). The other options (120 days, 30 days, 90 days) do not align with the IRS's specific timeframe for accounting under an accountable plan.
The IOFM APS Certification Program covers "Tax and Regulatory Compliance," including IRS regulations related to expense reimbursements. The curriculum's focus on "peer-tested best practices" and compliance with federal tax laws includes understanding the requirements of an accountable plan, such as the 60-day rule for expense accounting.
References:
IOFM Accounts Payable Specialist (APS) Certification Program, covering Tax and Regulatory Compliance IRS: "Under an accountable plan, employees must adequately account to the employer for their expenses within a reasonable period of time. The IRS considers 60 days after the expense was paid or incurred to be a reasonable period."

NEW QUESTION # 70
What is an efficient way to handle vendor contact information in the VMF that is likely to change frequently?
  • A. Include only the vendor web address in the VMF and check online to find the right contact as needed
  • B. Assign an individual to review the contact information for these vendors on a weekly basis
  • C. Conduct a thorough audit of vendor names and addresses semiannually and make all changes discovered
  • D. Include in the vendor contract that you must be notified of any personnel changes in writing
Answer: D
Explanation:
TheVendor Master Filetopic in the APS Certification Program addresses managing dynamic vendor data, such as contact information, which can change frequently. An efficient approach is toinclude a contractual requirementfor vendors to notify the organization in writing of personnel or contact changes, ensuring the VMF remains accurate without excessive manual effort.
* Option A (Conduct a thorough audit semiannually): Inefficient, as semiannual audits are too infrequent for frequently changing data and resource-intensive.
* Option B (Include only the vendor web address): Inefficient and risky, as websites may not provide current contact details, and manual checks are time-consuming.
* Option C (Assign an individual to review weekly): Inefficient, as weekly reviews are labor-intensive and impractical for large vendor bases.
* Option D (Include in the vendor contract notification of personnel changes): Correct. Contractual notification shifts responsibility to vendors, ensuring timely updates with minimal organizational effort.
Reference to IOFM APS Documents: The APS e-textbook underVendor Master Filestates, "To manage frequently changing contact information, include contractual terms requiring vendors to notify the organization of changes in writing, reducing manual updates." The training video notes, "Efficient VMF management leverages vendor contracts to ensure timely contact updates, avoiding labor-intensive audits."

NEW QUESTION # 71
Which of the following is necessary to prepare a 1099?
  • A. A PTIN for all reportable vendors
  • B. A TIN for all reportable vendors
  • C. A W-4 for all reportable vendors
  • D. A W-2 for all reportable vendors
Answer: B
Explanation:
The preparation of IRS Form 1099 (e.g., 1099-MISC, 1099-NEC) is a critical component of theTax and Regulatory Compliancetopic in the IOFM APS Certification Program. Form 1099 is used to report payments made to non-employees, such as independent contractors, vendors, or other entities, for services rendered, typically when payments exceed $600 in a calendar year. To prepare a 1099, the payer (e.g., the organization' s AP department) must obtain the payee'sTaxpayer Identification Number (TIN), which can be either an Employer Identification Number (EIN) for businesses or a Social Security Number (SSN) for individuals. The TIN is collected via IRS Form W-9, which vendors must provide to the payer.
* Option A (PTIN): A Preparer Tax Identification Number (PTIN) is used by tax preparers who file tax returns on behalf of others. It is not required for vendors or payees when preparing a 1099. This option is incorrect.
* Option B (W-4): Form W-4 is used by employees to indicate withholding preferences for federal income tax from their wages. Since 1099 forms are for non-employees (e.g., contractors), a W-4 is irrelevant. This option is incorrect.
* Option C (TIN): The TIN is mandatory for 1099 reporting. The IRS requires the payee's TIN to be included on the 1099 form to track payments and ensure tax compliance. If a vendor fails to provide a TIN, the payer may be required to implement backup withholding (e.g., 24% as of 2025). This is the correct answer.
* Option D (W-2): Form W-2 is used to report wages paid to employees, not payments to vendors or contractors. Since 1099 forms are for non-employee compensation, a W-2 is not applicable. This option is incorrect.
Reference to IOFM APS Documents: The IOFM APS e-textbook and training video under theTax and Regulatory Compliancesection emphasize the importance of collecting a valid TIN via Form W-9 for 1099 reporting. TheMaster Guide to Form 1099 Compliance, a recommended IOFM resource, details the IRS requirements for TIN collection and backup withholding. Specifically, it states that "a valid TIN is required for all reportable payments to avoid IRS penalties and ensure accurate 1099 filing." Additionally, the APS curriculum covers IRS regulations, including the need to process "B Notices" when TINs are missing or incorrect, reinforcing the centrality of the TIN in 1099 preparation.

NEW QUESTION # 72
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