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[General] Google-Workspace-Administrator Books PDF & Google-Workspace-Administrator St

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【General】 Google-Workspace-Administrator Books PDF & Google-Workspace-Administrator St

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Google Cloud Certified - Professional Google Workspace Administrator Sample Questions (Q68-Q73):NEW QUESTION # 68
By using Account Activity reports, you have flagged several users who are uploading large files.
You want to ensure you don't run out of pooled storage and you want to stop the abuse. What should you do first?
  • A. Warn the flagged users, and purchase more pooled storage to avoid hitting storage quotas.
  • B. Use the Security Investigation Tool to set alerts on the flagged users.
  • C. Place the flagged users in a configuration group and set storage limits for the group.
  • D. Email flagged users with a warning of possible abuse.
Answer: C

NEW QUESTION # 69
Your team wants to schedule meetings based on your availability. You need to securely and efficiently share your calendar with your team. What should you do?
  • A. Share your calendar with your team. Set the sharing permissions for the calendar to show free/busy details.
  • B. Make your calendar public and set the permissions for events to show free/busy details.
  • C. Create a new group calendar and share it with your team members. Set the sharing permissions for the calendar to show free/busy details.
  • D. Export your calendar and then have your team import it into their Calendar environment.
Answer: A
Explanation:
Setting the Sharing Permissions of Google Calendar to show free/busy details prevents other users from viewing details regarding your meetings, maintaining privacy.

NEW QUESTION # 70
Your organization wants to provide access to YouTube to a select group of users for educational purposes, while restricting YouTube access for all other users. You need to implement a solution that allows for granular control over YouTube access based on user roles or groups. What should you do?
  • A. Use organizational units (OUs) to apply a policy that restricts YouTube access, and create an exception for the select group of users.
  • B. Instruct the select group of users to switch to their personal Google account when accessing YouTube.
  • C. Deploy a Chrome extension from the Google Workspace Marketplace that blocks YouTube for users who are not in the select user group.
  • D. Configure a SAML application to manage YouTube access for different user groups.
Answer: A
Explanation:
To achieve granular control over YouTube access within your Google Workspace organization, allowing access to a select group while restricting it for others, the recommended approach is to use organizational units (OUs) in conjunction with service settings exceptions. You would apply a policy to restrict YouTube access at a higher-level OU (encompassing most users) and then create a child OU containing the select group, where you override the inherited policy to allow YouTube access.
Here's why option D is the most appropriate solution and why the others are less suitable for centrally managed, granular control within Google Workspace:
D . Use organizational units (OUs) to apply a policy that restricts YouTube access, and create an exception for the select group of users.
Google Workspace allows administrators to configure settings for various Google services, including YouTube, at the organizational unit level. You can set a policy to block YouTube access for the top-level OU or a parent OU containing most of your users. Then, you can create a child OU specifically for the select group of users who need access and, within the settings for this child OU, override the inherited policy to allow YouTube access. This provides centralized management and ensures that the restrictions and exceptions are applied consistently based on the organizational structure.
Associate Google Workspace Administrator topics guides or documents reference: The official Google Workspace Admin Help documentation on "Control access to YouTube" (or similar titles) explains how to manage YouTube settings at the OU level. It details the different access options available (e.g., unrestricted, restricted, signed-in users in your organization, off) and how these settings can be applied to specific OUs. The concept of OU inheritance and overriding settings in child OUs is fundamental to Google Workspace policy management, allowing for exceptions to be created for specific groups of users.
A . Deploy a Chrome extension from the Google Workspace Marketplace that blocks YouTube for users who are not in the select user group.
Relying on a Chrome extension for blocking and allowing access can be less reliable and harder to manage centrally compared to server-side policies enforced through the Admin console. Extensions can sometimes be bypassed or uninstalled by users. Additionally, managing access based on group membership via a third-party extension might not integrate seamlessly with your Google Workspace user and group structure.
Associate Google Workspace Administrator topics guides or documents reference: While Chrome extensions can extend browser functionality, they are not the primary mechanism for enforcing organizational-wide service access policies managed by Google. The Admin console provides more robust and centrally controlled settings for Google services.
B . Configure a SAML application to manage YouTube access for different user groups.
SAML (Security Assertion Markup Language) is typically used for single sign-on (SSO) to third-party applications. YouTube is a core Google service, and its access within a Google Workspace organization is managed directly through the Admin console's service settings, not via SAML application configuration. Configuring a SAML app for YouTube access within the same Google Workspace domain would be an unnecessary and likely unsupported complexity.
Associate Google Workspace Administrator topics guides or documents reference: The Google Workspace Admin Help documentation on SAML focuses on integrating external applications for SSO. Managing access to core Google services like YouTube is handled through the service settings within the Admin console.
C . Instruct the select group of users to switch to their personal Google account when accessing YouTube.
This approach is not a centrally managed solution and introduces several problems. It requires users to manually switch accounts, which can be inconvenient and lead to errors. More importantly, it means their YouTube activity would be associated with their personal accounts, not their organizational accounts, which might not align with the educational purpose and could bypass any organizational oversight or policies you might want to apply (e.g., content restrictions). It also doesn't effectively restrict access for other users within their organizational accounts.
Associate Google Workspace Administrator topics guides or documents reference: Google Workspace is designed to manage access to services within the organizational context. Instructing users to use personal accounts for organizational purposes bypasses this management and is generally not a recommended practice for maintaining control and security.
Therefore, the best practice for providing access to YouTube to a select group of users while restricting it for others is to use organizational units (OUs) to apply a policy that restricts YouTube access and create an exception (by overriding the policy) for the OU containing the select group of users.

NEW QUESTION # 71
Your organization is expected to start using Google Workspace Enterprise Standard in several countries. During the planning phase, the change management leadership team mandates that meeting rooms near each participant's office location should be suggested when someone creates a Google Calendar event, to simplify the user experience and avoid booking rooms when people would not be able to move easily. What should you do?
  • A. Organize users for each location in separate Google Groups. Add room resources to the corresponding groups so that meeting rooms would be suggested accordingly.
  • B. Share each room only with the Dynamic Group defined per each user location so that they can only book the rooms nearby.
  • C. Organize users for each location in separate organizational units (OUs). Add room resources to the corresponding OUs so that meeting rooms would be suggested accordingly.
  • D. Define users' work locations by setting building ID. floor name, and floor section if applicable as the-buildings and rooms are defined.
Answer: D

NEW QUESTION # 72
In your organization, users have been provisioned with either Google Workspace Enterprise, Google Workspace Business, or no license, depending on their job duties, and the cost of user licenses is paid out of each division's budget. In order to effectively manage the license disposition, team leaders require the ability to look up the type of license that is currently assigned, along with the last logon date, for their direct reports.
You have been tasked with recommending a solution to the Director of IT, and have gathered the following requirements:
Team leaders must be able to retrieve this data on their own (i.e., self-service).
Team leaders are not permitted to have any level of administrative access to the Google Workspace Admin panel.
Team leaders must only be able to look up data for their direct reports.
The data must always be current to within 1 week.
Costs must be mitigated.
What approach should you recommend?
  • A. Use a third-party tool.
  • B. Export log data to BigQuery with custom scopes.
  • C. Create an app using AppMaker and App Script.
  • D. Use App Script and filter views within a Google Sheet.
Answer: D
Explanation:
Develop an App Script:
Write an App Script to retrieve user data from the Google Workspace directory, including license type and last login date.
Ensure the script filters data based on the team leader's direct reports.
Create a Google Sheet:
Set up a Google Sheet to display the retrieved data.
Use filter views to restrict the data visible to each team leader, showing only their direct reports.
Automate Data Refresh:
Schedule the App Script to run periodically (e.g., once a week) to ensure the data is up-to-date.
Share with Team Leaders:
Share the Google Sheet with team leaders, ensuring they have view-only access to the relevant filter views.
Reference
Google Workspace Admin Help: App Script
Google Workspace Admin Help: Filter views in Google Sheets

NEW QUESTION # 73
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