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[General] IOFM APS Convenient PDF Format

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【General】 IOFM APS Convenient PDF Format

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IOFM Accredited Payables Specialist (APS) Certification Exam Sample Questions (Q69-Q74):NEW QUESTION # 69
In order to get a sales tax exemption on goods purchased for resale, what must the buyer do?
  • A. Provide an exemption certificate to the seller
  • B. Supply a copy of a sales tax license to the seller
  • C. Inform the state in writing that the tax will be paid by the buyer
  • D. File a letter of intent with the local taxing jurisdiction
Answer: A
Explanation:
TheTax and Regulatory Compliancetopic in the APS Certification Program covers sales tax exemptions, particularly for goods purchased for resale (e.g., by wholesalers or retailers). To claim a sales tax exemption, the buyer must provide anexemption certificateto the seller, documenting that the goods are for resale and not subject to sales tax at the point of purchase. The seller retains this certificate for audit purposes.
* Option A (File a letter of intent with the local taxing jurisdiction): Incorrect. A letter of intent is not a standard requirement; the exemption is documented via a certificate provided to the seller.
* Option B (Provide an exemption certificate to the seller): Correct. An exemption certificate (e.g., a resale certificate) verifies the buyer's intent to resell the goods, exempting the transaction from sales tax.
* Option C (Inform the state in writing that the tax will be paid by the buyer): Incorrect. The buyer does not directly notify the state; the exemption is handled between buyer and seller via the certificate.
* Option D (Supply a copy of a sales tax license to the seller): Incorrect. While a sales tax license may be relevant for the buyer's operations, the exemption certificate is the specific document required for resale exemptions.
Reference to IOFM APS Documents: The APS e-textbook underTax and Regulatory Compliancestates,
"To claim a sales tax exemption for goods purchased for resale, the buyer must provide an exemption certificate to the seller, documenting the resale intent." The training video explains, "AP professionals ensure exemption certificates are collected for resale purchases to avoid unnecessary sales tax payments, maintaining compliance with state regulations."

NEW QUESTION # 70
What is an important reason an organization's tolerance level for discrepancies between a PO and an invoice should be kept confidential?
  • A. To allow overages to be deposited into a secure fund for executive use
  • B. To avoid scrutiny by internal audit
  • C. To keep procurement alert to not making mistakes
  • D. To prevent vendor fraud
Answer: D
Explanation:
The tolerance level for discrepancies between a purchase order (PO) and an invoice refers to the acceptable variance (e.g., in price or quantity) that an organization allows before requiring additional approval or investigation. Keeping this tolerance level confidential is critical to prevent vendor fraud, as vendors could exploit knowledge of the tolerance to submit invoices with intentional discrepancies just within the acceptable range, leading to overpayments or unauthorized charges.
The web source from NetSuite highlights the importance of internal controls in invoice matching: "Three-way matching is an AP process used to verify a supplier invoice by checking it against its corresponding purchase order and order receipt. It reduces the chances of fraudulent invoices going undetected and, worse, being paid." While this source does not explicitly address confidentiality of tolerance levels, the emphasis on fraud prevention implies that exposing tolerance thresholds could undermine these controls. If vendors know the tolerance, they might adjust invoices to exploit it, bypassing scrutiny.
Options B, C, and D are incorrect. Keeping procurement alert (Option B) is a general goal but not directly tied to confidentiality of tolerance levels. Avoiding internal audit scrutiny (Option C) is not a legitimate reason, as internal audits ensure compliance. Option D (depositing overages into a fund) is unethical and unrelated to accounts payable processes.
The IOFM APS Certification Program covers "Internal Controls," which includes measures toprevent fraud and ensure accurate invoice processing. The program's focus on "peer-tested best practices" and fraud prevention, as noted in the curriculum description, supports the need to keep tolerance levels confidential to safeguard against vendor manipulation.
References:
IOFM Accounts Payable Specialist (APS) Certification Program, covering Internal Controls NetSuite: "Three-way matching is an AP process used to verify a supplier invoice by checking it against its corresponding purchase order and order receipt"

NEW QUESTION # 71
Which of the following are potential red flags for T&E expenses that fall outside of policy?
  • A. II only (Cab fares)
  • B. I only (Charges for airline upgrades)
  • C. I and III only (Charges for airline upgrades; Weekend stays)
  • D. II and III only (Cab fares; Weekend stays)
Answer: C
Explanation:
Potential red flags for T&E expenses that fall outside of company policy includecharges for airline upgrades (Option I), which may indicate unauthorized luxury spending, andweekend stays(Option III), which could suggest personal travel disguised as business-related. These expenses often require additional scrutiny to ensure compliance with T&E policies.Cab fares(Option II) are typically routine and not inherently a red flag unless excessive or unsupported, making them less likely to be a policy violation compared to upgrades or weekend stays.
The web source from SAP Concur states: "Red flags in T&E expenses include charges for airline upgrades, which may violate policy on allowable travel classes, and weekend stays, which could indicate personal travel." This supports Options I and III. Cab fares are noted as common expenses that require receipts but are not typically flagged unless unusual, per the Esker source: "Routine expenses like cab fares are less likely to be red flags compared to upgrades or extended stays." The IOFM APS Certification Program covers "Travel and Entertainment (T&E)," emphasizing fraud detection and policy compliance. The curriculum's focus on "peer-tested best practices" aligns with identifying airline upgrades and weekend stays as potential red flags.
References:
IOFM Accounts Payable Specialist (APS) Certification Program, covering Travel and Entertainment (T&E) SAP Concur: "Red flags in T&E expenses include charges for airline upgrades... and weekend stays" Esker: "Routine expenses like cab fares are less likely to be red flags"

NEW QUESTION # 72
Payments by U.S. companies to U.S. unincorporated service providers must be reported to the IRS if they equal or exceed which of the following dollar amounts?
  • A. $1,000
  • B. $600
  • C. $300
  • D. $500
Answer: B
Explanation:
TheTax and Regulatory Compliancetopic in the APS Certification Program covers IRS Form 1099 reporting requirements for payments to U.S. unincorporated service providers (e.g., independent contractors, freelancers). Payments for services totaling$600 or morein a calendar year must be reported on Form 1099- NEC (Nonemployee Compensation), ensuring the IRS can track income for tax purposes.
* Option A ($600): Correct. The IRS requires Form 1099-NEC for payments of $600 or more to unincorporated U.S. service providers, such as individuals or partnerships, for services rendered.
* Option B ($1,000): Incorrect. The $600 threshold applies, not $1,000.
* Option C ($500): Incorrect. The threshold is $600, not $500.
* Option D ($300): Incorrect. The threshold is $600, not $300.
Reference to IOFM APS Documents: The APS e-textbook underTax and Regulatory Compliancestates,
"Payments of $600 or more to U.S. unincorporated service providers must be reported on Form 1099-NEC, per IRS regulations." TheMaster Guide to Form 1099 Compliancespecifies, "The $600 threshold applies to nonemployee compensation paid to individuals, sole proprietors, or partnerships, requiring a 1099-NEC filing." The training video reinforces this, noting, "AP ensures 1099-NEC forms are issued for payments of
$600 or more to track contractor income."

NEW QUESTION # 73
For a VAT invoice that contains what you believe to be a billing error, what is the only recommended solution?
  • A. Do not pay the invoice and report the transaction to the VAT administration
  • B. Do not pay the invoice and return it to the vendor for correction
  • C. Pay the incorrect amount and then send a formal written request for an adjustment
  • D. Short pay or overpay as necessary and include an explanation of why you did so
Answer: B
Explanation:
Value Added Tax (VAT) invoices are subject to strict regulatory requirements, as they impact taxreporting and compliance. When a VAT invoice contains a billing error (e.g., incorrect amount, tax rate, or details), the recommended solution is to withhold payment and return the invoice to the vendor for correction. This ensures that the corrected invoice complies with VAT regulations, allowing accurate tax reporting and reclaiming of input VAT. Paying an incorrect invoice or reporting the error to the VAT administration without correction risks non-compliance and audit issues.
The web source from Avalara explains: "If a VAT invoice is incorrect, it must be corrected by the supplier issuing a new invoice or a credit note, depending on the nature of the error." This aligns with the option to return the invoice to the vendor for correction. Paying the incorrect amount (Option B) or short/overpaying with an explanation (Option D) can complicate VAT reconciliation and may not be accepted by tax authorities, as the invoice must accurately reflect the transaction. Reporting the transaction to the VAT administration (Option A) is unnecessary unless the error involves fraud or persistent issues, and it does not resolve the invoice discrepancy.
The IOFM APS Certification Program covers "Tax and Regulatory Compliance," including VAT compliance and invoice handling. While the specific question is not directly quoted in the provided sources, IOFM's curriculum emphasizes compliance with tax regulations, as noted in the program description: "Review peer- tested best practices for each phase of the payment process - from receipt of invoice, through processing and payment." The focus on accurate invoice processing supports returning the invoice for correction as the standard practice.
References:
IOFM Accounts Payable Specialist (APS) Certification Program, covering Tax and Regulatory Compliance Avalara: "If a VAT invoice is incorrect, it must be corrected by the supplier issuing a new invoice or a credit note"

NEW QUESTION # 74
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